Administrative Outcomes Data for Academic Programs

Location: University Data →  Student Enrollment → Enrollment Explorer

Direct link: https://www.ir.txst.edu/university-data/student-enrollment.html

Special Instructions: When the report loads, use the Filter toggle to show the filters at the top of the report to narrow down information to your program. You can do this by using the College, Department, Major, and Major Concentration filters. You will also want to use the Level filter to make sure you are looking Undergraduate, Masters, or Doctoral students. 

The table and chart will default to show the enrollment in each Fall semester. 

Location: University Data -> Student Enrollment -> Enrollment Explorer 

Direct link: https://www.ir.txst.edu/university-data/student-enrollment.html 

Special Instructions: When the report loads, switch to the Demographics tab and use the Filter toggle to show the filters at the top to narrow down information to your program. You can do this by using the College, Department, Major, and Major Concentration filters. You will also want to use the Level filter to make sure you are looking Undergraduate, Masters, or Doctoral students. 

The table will display a breakdown based on both gender and race/ethnicity for the current semester. You can also see percentages for gender displayed in the charts in the middle and ethnicity in the tree diagram on the right. Hovering over the charts will reveal additional information in the tool tip. To view the breakdown from the previous year, use the slider control at the top right under “Currently Viewing Year”.

Location: University Data → Degrees Awarded 

Direct Link: https://www.ir.txst.edu/university-data/degrees-awarded.html

Special Instructions: Use the steps above for Enrollment to identify the number of student enrolled in the previous Fall semester (i.e. Fall 2020 is for the FY2021 academic year). Next use the Degrees Awarded tool to look up the number of degrees awarded that Academic Year. Using the filters at the top narrow the display down to your program and student level. The total number of degrees awarded during the previous academic year will be used since this academic year does not end until August.

Location: Reports → Academic Program Review 

Direct Link: https://www.ir.txst.edu/reports/academic-program-review.html 

Special Instructions: Please remember that retention refers to the percentage of first-time, full-time students from their first Fall semester to second Fall semester. With more students entering with dual credit hours, they might not be Freshman during their first semester. Retention can also be used for graduate students from their first to second Fall at Texas State. 

To access retention information, use the link above or sign into CatStats using your NetID and password. The “Table of Contents” will load once you are signed in. Remember that you must be connected to the University network to access CatStats. Trainings on using the APR tables can be found here. 

Select the appropriate retention table (IIC4a First-Time, IIC4b Masters, or IIC4c Doctoral) depending on the level of your program. When all filters are set to “All” you will see the retention rate for all students at the university. You can then filter the display down to your specific program to see the retention rate for your program. If you have multiple programs under the same level and major, you can use the “CIP Detail Level” field to separate out individual programs based on CIP code. 

You can use the Excel button to export the table to Excel if you would like.

Location: Reports → Academic Program Review 

Direct Link: https://www.ir.txst.edu/reports/academic-program-review.html 

Special Instructions: Use the same process as that listed for Retention, except that you should select the “Graduation Rates” table instead of retention table from the “Table of Contents”. 4, 5, and 6-year graduation rates are available for undergraduate programs (Table IIC5a). 3, 4, and 5-year rates are available for Masters programs (Table IIC5b). 5, 6, 8 and 10-year graduation rates are available for Doctoral programs (Table IIC5c). Trainings on using the APR tables can be found here. 

You can use the Excel button to export the table to Excel if you would like.

Location: Reports → Academic Program Review 

Direct Link: https://www.ir.txst.edu/reports/academic-program-review.html 

Special Instructions: Use the same process as that listed for Retention, except click on the “Student Time to Degree” table (IIC2a) from the “Table of Contents”. When all fields are set to “All” you will see the median time to completion by student level for the university as a whole. You may use the filters on the right to narrow the table down to your specific program. Trainings on using the APR tables can be found here.