Administrative Survey Policy

This university policy requires surveys that collect data for administrative purposes to be reviewed and approved at the divisional level. Offices, departments, and divisions that want to survey all or a large number of students, faculty, or staff are required to follow requirements of the Administrative Survey Policy.

Surveys that are exempt from the Administrative Survey Policy are:

• academic research surveys conducted as part of a research study that has been approved by Texas State's Institutional Review Board;
• assigned classroom course work;
• course evaluations;
• focus groups;
• participants' event evaluations; and
• point-of-service surveys targeting users.

If you are conducting academic research or an assignment for a class, no.  

If you are surveying students, faculty, and/or staff to collect data for a university department or office, it depends on how many people you will survey and the reason for the survey.  Surveys targeting over 30% of the population of interest in an attempt to improve institutional, divisional, or departmental effectiveness are considered Administrative Surveys. Contact the Office of Institutional Research at ir@txstate.edu or 512-245-2386 if you have questions.

Per the revised UPPS 01.03.05, the review and approval process for administrative surveys is handled at the divisional level. Please contact your divisions designated individual or office to learn more.